- During registration and the summer, keep track of changes to your
As you add people, explain to them how the playroom works.
Inform the Coordinator
of all changes.
- Before classes start, line up dependable people to work for the first two weeks. It is best to choose people that worked in playroom last year for these first two
- Construct a rotation schedule. (Due to constant changes, try not to schedule more
than two months at a time.) Phone numbers should be included on the schedule. Our
guideline is one parent for every six children. Families with one or two children should rotate with the same frequency.
Families with three or more children should rotate a few more times but not exceed
1 ½ times more often. Do not schedule yourself in the
rotation, as you are the back-up person for any parent who does not show up for
their shift. Schedule that person for an additional shift to make up for the one
missed. Accommodate parent’s needs as best you can, but remember it is their responsibility
to find someone to cover their shift if they cannot be there.
- Give a copy of the rotation schedule to each parent, and put an extra copy in the
sign-in book. Check the extra copy weekly for any changes made by parents swapping
- The day before class, make reminder calls to parents who will be working the next
day. Remind them of activity or snack (advise them about any food allergies) responsibilities.
- You must be present every week during the sign-in and sign-out process.
- Arrive 10 minutes prior to the class start time. Distribute nametags (provided)
as children arrive. The parent’s name and location must be listed on the sign-in
sheet. Give the parent a card to turn in when the child is picked up.
- Remain in the playroom until it is evident all children have arrived and all
those scheduled to work on the rotation are present.
- Communicate with parents. Introduce them to each other. Give them a head count of the children for
whom they are responsible. Answer any questions, and make sure they know what they
will be doing.
- You are responsible for enforcing the rules. If you have difficulty, ask the Coordinator
or any board member for help.
- After check-in and provided the required number of parents are in the room,
may leave until the end of the hour. Be sure to let the other parents know your
- Return to the playroom five minutes prior to the end of class, and remain until the
facilitator for the next hour arrives and has that hour under control.
- Collect nametags as children leave. Children should be released only to a parent
with the card that matches the child’s nametag. Nametags should be left in the playroom,
even if children are just leaving for lunch.
- Anytime you are absent, let the Coordinator know so he/she can substitute for you.
- The 9:00am facilitator should make sure the supply boxes and nametags are out of
the storage closet, and the 2:15pm facilitator should make sure they get put back.
- Inform the Coordinator of changes to attendance. (The Coordinator will contact the
Board contact person.)
- Discipline of children is the responsibility of the parent. If a child does not
respond to gentle reminders or a diversion, then get the child’s parent.
Please feel free to speak to the Coordinator or any board member if you have any
questions regarding these responsibilities. Remember your purpose is to facilitate
the use of the playroom. We are not trying to run a daycare. The playroom is an
instrument through which we can help each other by taking turns watching the little
ones while their siblings are in class. If a situation arises and you are not sure
what to do, always go get the child’s parent. Also, please consider that some children
are in the playroom for several hours.
Have activities available, encourage them
to join in, but don’t insist they participate.
Tuesday, October 12, 2010, 5:04:01 PM