End of April through June 2, 2010

Through class facilitators, re-enrollment is re-opened for returning families to finalize their plans before open registration begins.

Contact the Teacher
Be aware that teachers cannot promise students entry into their classes. They cannot change their maximum class size without approval from a Connections’ board member. Also, room assignments may change.
- Introduce yourself as the facilitator for next year.
- Ask if it is okay to give out his/her phone number to parents.
- Ask if parents should phone or email the teacher with class questions or issues which you cannot answer or resolve. Students must obtain approval for class age or prerequisite exceptions.
- If there is a copy/material fee, ask if it is transferable to another family. If someone drops the class during open registration, the copy/material fee is lost unless someone on the waiting list immediately fills the empty spot AND the teacher says it is transferable. If it is, the new student can reimburse the dropping student.
- Ask if you should run student names by the teacher before adding a student to the class. Be aware that it is the teacher’s prerogative to deny a student entry into his/her class.
- Ask if the teacher has an NSF policy.
- Ask if there is a point in the year when the teacher no longer wants to add new students to the class. No students may be added after March 1.
Add Eligible Students to Classes During Re-Enrollment
- Only students from returning families may be added to classes during re-enrollment. Any new family must wait until open registration (June 2 at 9am) to sign up for a class.
- If families are adding a second day, remind them to give the additional registration fee to Vicki Boon.
- Students must meet the class age and prerequisite requirements. If they don’t (even if they are too young or too old by one day), they must obtain the teacher’s approval. No age exceptions are granted for Marianni Magnuson (except High School Drama) and Brian Raven classes.
- If your Monday class is for students age 7 or younger, verify the student is 7 on September 1, 2010 or has an older sibling in Monday classes. If not, the student may not be added.
- If your Wednesday class is for students age 11 or younger, verify the student is age 11 on September 1, 2010 or has an older sibling in Wednesday classes. If not, the student may not be added.
Manage the Class List
Email all changes to Vicki Boon VickiBoon@verizon.net.
- Families must secure their class spot by paying for one month of tuition and any copy/material fees. One check should be made payable to the teacher except for Brian Raven's classes (payable to the facilitator) and Marianni Magnuson's classes (payable to CORE Theatrics).
- Openings may be filled with students who are eligible.
- Waiting lists may be filled with students in the order you are contacted. Tell the parent you will call when an opening becomes available. Follow through.
- If a student drops and you already received a tuition and copy/materials fee check, it is refundable until open registration.
- Collect and record the checks.
- On your last day of Connections’ classes, take your mailbox folder home with you. If someone has not yet paid, his/her check must be mailed to you.
- On May 25, call parents for whom you have not received payment and remind them they need to mail you a check postmarked by May 27 in order to secure their spot.
- If tuition is not received by June 2, that spot becomes open. It is not your responsibility to obtain payment.

June 2, 2010, at 9am through March 1, 2011

Registration is open to returning and new families.

Add Eligible Students to Classes During Open Registration
- Students must meet the class age and prerequisite requirements. If they don’t (even if they are too young or too old by one day), they must obtain the teacher’s approval. No age exceptions are granted for Marianni Magnuson (except High School Drama) and Brian Raven classes.
- If your Monday class is for students age 7 or younger, verify the student is 7 on September 1, 2010, or has an older sibling in Monday classes. If not, the student may not be added.
- If your Wednesday class is for students age 11 or younger, verify the student is age 11 on September 1, 2010, or has an older sibling in Wednesday classes. If not, the student may not be added.
Manage the Class List
Additions
- Verify students are eligible.
- Tell parents to secure their class spot by paying for one month of tuition and any copy/material fees within a week. One check should be made payable to the teacher except for Brian Raven's classes (payable to the facilitator) and Marianni Magnuson's classes (payable to CORE Theatrics).
- If new families have not submitted a Family Registration Contract, tell them to print it off the website www.homeschool-connections.com and mail it with their registration fee to Vicki Boon.
- If families have already submitted a Family Registration Contract but are adding a second day, tell them to mail the additional registration fee to Vicki Boon (address is on the contract).
- Email additions to Vicki Boon VickiBoon@verizon.net.
- Do not add anyone after March 1.
Waiting List
- Sequence the waiting list giving priority based on the order you are contacted. Your email address will be posted on the website. Check it often, and keep a log of the date and time of calls/emails to help you order your list in a fair manner.
- Return all calls/emails to verify the students are eligible. Tell the parents you will call when an opening becomes available. Explain that if they are out of town for an extended period of time or during the early part of September and you cannot get in touch with them, their spot will open up to the next student on the waiting list. Ask if there is an alternate number where they can be reached during such a time. Advise the parents we draw from these waiting lists throughout the year, and there often is turnover in classes.
Deletions
- If a student drops and you already received a tuition check, it is non-refundable.
- Any copy/material fee is lost unless someone on the waiting list immediately fills the empty spot AND the teacher says it is transferable. If it is, the new student can reimburse the dropping student.
- Email changes to Vicki Boon.
- If there is a waiting list, offer the opening to the next person on the list.

Second Week of June

Continue managing the class list. Mail or email a copy of the class list, which includes any changes you have made to date, to the teacher. Also mail all checks you have collected to date to the teacher. Since new participants are not added to the database until their contract is received, your records are the most current throughout the summer. Thus a class list printed from the database will not be given to the teacher until September.

First Week of August

Continue managing the class list. Mail any additional checks to the teacher. If you would like an electronic version of the class list, email Vicki Boon. Also, if your teacher needs the list printed in a different order (i.e. by first name, etc), request a special print from Vicki. Set up an email list of the class so you can communicate important information with them throughout the school year.

By September 10

Continue managing the class list. Make sure all final changes are emailed to Vicki. Before classes start, print out the emergency procedures from the website, and familiarize yourself with them.

First Day of Classes through Last Day of Classes

Vicki Boon will email you a class list one week before classes begin. Please check this list to make sure it matches with your records. Email any changes to Vicki. Print an accurate list, and give it to the teacher the first day of class along with any remaining checks. Emergency cards will be in your mail box; be sure to keep them with you.

Continue Managing the Class List
- New students must be eligible.
- New families must turn in a Family Registration Contract and fee to Vicki Boon.
- Families adding a second day, must pay the additional registration fee.
- Email all changes to Vicki Boon VickiBoon@verizon.net.
- Offer openings to the next person on the waiting list, or advertise class openings.
- Do not add anyone after March 1.
Collect Tuition and Pay the Teacher

Collect monthly tuition from parents, and keep track of all monies received on the "Class Tuition Payment Chart," which will be emailed to you.
Pay the teacher on time, according to the payment schedule on the "Teacher Payment Receipt Chart." Total the money, and have the teacher double check the total and sign for it when you pay them.
If someone drops the class, the parent is bound to satisfy the class fee for one full pay period after notice is given, unless someone on the waiting list immediately fills their child’s spot or notice is given on or before the first day of classes. (In other words, notice should always be given with a tuition check paid on time, unless there is a waiting list or classes haven't started yet.) The student can continue to take classes for all paid days. If necessary, remind them they registered their child with the intention of participating in the class for the entire school year. If someone hassles you about this, contact a board member.
Give your payment records to the teacher at the end of the school year. Some teachers may request a copy of the payment record in January for tax purposes.

Liaison
- In September, select an alternate facilitator from the parents of students in your class list to fulfill your job in your absence. Provide your alternate facilitator with a class phone list, emergency cards, and the teacher’s phone number. Also, be sure to provide the teacher with the alternate facilitator’s name and phone number.
- Serve as the liaison between the teacher and Connections’ students, parents, and board members by acting as the contact person for questions concerning the class you facilitate. It is your responsibility to uphold Homeschool Connections' policies on the teacher's behalf. Please do not put the teacher in an awkward position by suggesting to the parents that rules can be broken.
- Communicate the class syllabus and any schedule changes to the parents.
- If the class ends early, remind the teacher that students must stay in the class to avoid overloading the hallways and study halls. If the teacher has an emergency and has to leave early, stay in the class with the students and one other parent until the end of the class hour.
- If the class is canceled due to a teacher absence, call or email parents as early in the day as possible. Then, during the class hour, be present in the classroom (or find a substitute), and use it as a study hall for any students that end up being on site anyway. You will also need to make arrangements to have another parent in the room with you or have the hall monitor for that hour sit outside the room (with the door open) so there are two adults present.
- Do not give out the names and/or phone numbers from your class list or waiting list without obtaining the parent’s permission first.
- Discuss discipline problems with the teacher, and then either the teacher or you should communicate the situation, along with the desired course of action, to the parent. If an incident occurs that you feel there should be a record of, please get an "Incident Report" from the administrative mailbox, fill it out, and submit it to a Connections’ board member.
- Ask your teacher if they would like you to check their mailbox folder for them each week. If they say yes, please follow through.
Be Present
- Be in the class you facilitate each week. If you need to be gone, ask your alternate facilitator to make sure he/she is there that week and fulfills this responsibility. For the protection of our children, our teachers, and our organization, there needs to be at least two adults present in each class.
- Take attendance on the attendance form provided for you. The reason for taking attendance is so we have accurate records of who is in the building in case of emergency. Keep your emergency cards with your attendance sheet.
- Arrive 5 minutes early to see that the room is set up appropriately, that requested equipment is ready for the teacher, and to deal with the things that inevitably come up. Your teacher may ask you to assist in reserving an overhead or a TV/VCR/DVD unit. Use will be on a first-come, first-served basis. You will receive information about how to schedule equipment prior to the start of classes.
- Tidy up the room at the end of your class.
Enforce the Rules
- If a student is sick or has a fever, remind the parents this is not allowed.
- If siblings, who are not registered for the class, are in the room, remind the parents this is not allowed.
- Enforce the no eating or drinking (except water) in class rule.
- Connections’ rules are made in an effort to keep things running smoothly, but sometimes there needs to be an exception to the rule. When an exception is granted, we always put it in writing, along with our line of thinking in making the decision. Thus, if someone tells you they “have permission” for something, please feel free to check with a board member, especially if you are uncomfortable with the situation.
Food Policy
Your teacher has been asked to abide by the following food policies. On Mondays, prepackaged foods may be served according to the policies listed below. On Wednesdays, there is no eating allowed in classrooms without permission. Please speak to a board member if you would like to serve food in your class. If you receive permission, you must still abide by the policies below.
- The following would be allowed:
  - Pre-packaged cookies, crackers, etc.
  - Soft drinks or juice not requiring refrigeration
  - Cakes or cupcakes, pre-packaged and purchased at a store
  - Bagged chips, popcorn, or candy
- The following items may not be served:
  - Any protein based food requiring refrigeration (meat, cheese, milk, eggs)
  - Any salad or side dish requiring refrigeration
  - Any homemade baked goods, such as cakes, cookies, and cupcakes
  - Any fresh fruits or vegetables
Class Field Trips are not Sponsored or Sanctioned by Connections
Our insurance policy does not cover any off-site events or transportation to/from events. Your teacher may ask you to assist in informing the class of our policy. The following statement can be used for this purpose:
"Please be aware that class field trips are not endorsed, sponsored or sanctioned by Homeschool Connections. We do not carry liability insurance to cover activities outside of class nor transportation to or from any such activities. If you participate in an event outside of Connections' classes with other Connections' families, it is not to be construed as being a Homeschool Connections' activity."
Gift Policy
We ask you not organize a group gift for teachers. People have come to us feeling pressured about this, so we would like to encourage gift giving to be an individual thing.

Last Updated: Tuesday, March 02, 2010, 3:21:23 PM

	Homeschool Connections Class Facilitator Responsibilities
End of April through June 2, 2010 Through class facilitators, re-enrollment is re-opened for returning families to finalize their plans before open registration begins. Contact the Teacher Be aware that teachers cannot promise students entry into their classes. They cannot change their maximum class size without approval from a Connections’ board member. Also, room assignments may change. Introduce yourself as the facilitator for next year. Ask if it is okay to give out his/her phone number to parents. Ask if parents should phone or email the teacher with class questions or issues which you cannot answer or resolve. Students must obtain approval for class age or prerequisite exceptions. If there is a copy/material fee, ask if it is transferable to another family. If someone drops the class during open registration, the copy/material fee is lost unless someone on the waiting list immediately fills the empty spot AND the teacher says it is transferable. If it is, the new student can reimburse the dropping student. Ask if you should run student names by the teacher before adding a student to the class. Be aware that it is the teacher’s prerogative to deny a student entry into his/her class. Ask if the teacher has an NSF policy. Ask if there is a point in the year when the teacher no longer wants to add new students to the class. No students may be added after March 1. Add Eligible Students to Classes During Re-Enrollment Only students from returning families may be added to classes during re-enrollment. Any new family must wait until open registration (June 2 at 9am) to sign up for a class. If families are adding a second day, remind them to give the additional registration fee to Vicki Boon. Students must meet the class age and prerequisite requirements. If they don’t (even if they are too young or too old by one day), they must obtain the teacher’s approval. No age exceptions are granted for Marianni Magnuson (except High School Drama) and Brian Raven classes. If your Monday class is for students age 7 or younger, verify the student is 7 on September 1, 2010 or has an older sibling in Monday classes. If not, the student may not be added. If your Wednesday class is for students age 11 or younger, verify the student is age 11 on September 1, 2010 or has an older sibling in Wednesday classes. If not, the student may not be added. Manage the Class List Email all changes to Vicki Boon VickiBoon@verizon.net. Families must secure their class spot by paying for one month of tuition and any copy/material fees. One check should be made payable to the teacher except for Brian Raven's classes (payable to the facilitator) and Marianni Magnuson's classes (payable to CORE Theatrics). Openings may be filled with students who are eligible. Waiting lists may be filled with students in the order you are contacted. Tell the parent you will call when an opening becomes available. Follow through. If a student drops and you already received a tuition and copy/materials fee check, it is refundable until open registration. Collect and record the checks. On your last day of Connections’ classes, take your mailbox folder home with you. If someone has not yet paid, his/her check must be mailed to you. On May 25, call parents for whom you have not received payment and remind them they need to mail you a check postmarked by May 27 in order to secure their spot. If tuition is not received by June 2, that spot becomes open. It is not your responsibility to obtain payment. June 2, 2010, at 9am through March 1, 2011 Registration is open to returning and new families. Add Eligible Students to Classes During Open Registration Students must meet the class age and prerequisite requirements. If they don’t (even if they are too young or too old by one day), they must obtain the teacher’s approval. No age exceptions are granted for Marianni Magnuson (except High School Drama) and Brian Raven classes. If your Monday class is for students age 7 or younger, verify the student is 7 on September 1, 2010, or has an older sibling in Monday classes. If not, the student may not be added. If your Wednesday class is for students age 11 or younger, verify the student is age 11 on September 1, 2010, or has an older sibling in Wednesday classes. If not, the student may not be added. Manage the Class List Additions Verify students are eligible. Tell parents to secure their class spot by paying for one month of tuition and any copy/material fees within a week. One check should be made payable to the teacher except for Brian Raven's classes (payable to the facilitator) and Marianni Magnuson's classes (payable to CORE Theatrics). If new families have not submitted a Family Registration Contract, tell them to print it off the website www.homeschool-connections.com and mail it with their registration fee to Vicki Boon. If families have already submitted a Family Registration Contract but are adding a second day, tell them to mail the additional registration fee to Vicki Boon (address is on the contract). Email additions to Vicki Boon VickiBoon@verizon.net. Do not add anyone after March 1. Waiting List Sequence the waiting list giving priority based on the order you are contacted. Your email address will be posted on the website. Check it often, and keep a log of the date and time of calls/emails to help you order your list in a fair manner. Return all calls/emails to verify the students are eligible. Tell the parents you will call when an opening becomes available. Explain that if they are out of town for an extended period of time or during the early part of September and you cannot get in touch with them, their spot will open up to the next student on the waiting list. Ask if there is an alternate number where they can be reached during such a time. Advise the parents we draw from these waiting lists throughout the year, and there often is turnover in classes. Deletions If a student drops and you already received a tuition check, it is non-refundable. Any copy/material fee is lost unless someone on the waiting list immediately fills the empty spot AND the teacher says it is transferable. If it is, the new student can reimburse the dropping student. Email changes to Vicki Boon. If there is a waiting list, offer the opening to the next person on the list. Second Week of June Continue managing the class list. Mail or email a copy of the class list, which includes any changes you have made to date, to the teacher. Also mail all checks you have collected to date to the teacher. Since new participants are not added to the database until their contract is received, your records are the most current throughout the summer. Thus a class list printed from the database will not be given to the teacher until September. First Week of August Continue managing the class list. Mail any additional checks to the teacher. If you would like an electronic version of the class list, email Vicki Boon. Also, if your teacher needs the list printed in a different order (i.e. by first name, etc), request a special print from Vicki. Set up an email list of the class so you can communicate important information with them throughout the school year. By September 10 Continue managing the class list. Make sure all final changes are emailed to Vicki. Before classes start, print out the emergency procedures from the website, and familiarize yourself with them. First Day of Classes through Last Day of Classes Vicki Boon will email you a class list one week before classes begin. Please check this list to make sure it matches with your records. Email any changes to Vicki. Print an accurate list, and give it to the teacher the first day of class along with any remaining checks. Emergency cards will be in your mail box; be sure to keep them with you. Continue Managing the Class List New students must be eligible. New families must turn in a Family Registration Contract and fee to Vicki Boon. Families adding a second day, must pay the additional registration fee. Email all changes to Vicki Boon VickiBoon@verizon.net. Offer openings to the next person on the waiting list, or advertise class openings. Do not add anyone after March 1. Collect Tuition and Pay the Teacher Collect monthly tuition from parents, and keep track of all monies received on the "Class Tuition Payment Chart," which will be emailed to you. Pay the teacher on time, according to the payment schedule on the "Teacher Payment Receipt Chart." Total the money, and have the teacher double check the total and sign for it when you pay them. If someone drops the class, the parent is bound to satisfy the class fee for one full pay period after notice is given, unless someone on the waiting list immediately fills their child’s spot or notice is given on or before the first day of classes. (In other words, notice should always be given with a tuition check paid on time, unless there is a waiting list or classes haven't started yet.) The student can continue to take classes for all paid days. If necessary, remind them they registered their child with the intention of participating in the class for the entire school year. If someone hassles you about this, contact a board member. Give your payment records to the teacher at the end of the school year. Some teachers may request a copy of the payment record in January for tax purposes. Liaison In September, select an alternate facilitator from the parents of students in your class list to fulfill your job in your absence. Provide your alternate facilitator with a class phone list, emergency cards, and the teacher’s phone number. Also, be sure to provide the teacher with the alternate facilitator’s name and phone number. Serve as the liaison between the teacher and Connections’ students, parents, and board members by acting as the contact person for questions concerning the class you facilitate. It is your responsibility to uphold Homeschool Connections' policies on the teacher's behalf. Please do not put the teacher in an awkward position by suggesting to the parents that rules can be broken. Communicate the class syllabus and any schedule changes to the parents. If the class ends early, remind the teacher that students must stay in the class to avoid overloading the hallways and study halls. If the teacher has an emergency and has to leave early, stay in the class with the students and one other parent until the end of the class hour. If the class is canceled due to a teacher absence, call or email parents as early in the day as possible. Then, during the class hour, be present in the classroom (or find a substitute), and use it as a study hall for any students that end up being on site anyway. You will also need to make arrangements to have another parent in the room with you or have the hall monitor for that hour sit outside the room (with the door open) so there are two adults present. Do not give out the names and/or phone numbers from your class list or waiting list without obtaining the parent’s permission first. Discuss discipline problems with the teacher, and then either the teacher or you should communicate the situation, along with the desired course of action, to the parent. If an incident occurs that you feel there should be a record of, please get an "Incident Report" from the administrative mailbox, fill it out, and submit it to a Connections’ board member. Ask your teacher if they would like you to check their mailbox folder for them each week. If they say yes, please follow through. Be Present Be in the class you facilitate each week. If you need to be gone, ask your alternate facilitator to make sure he/she is there that week and fulfills this responsibility. For the protection of our children, our teachers, and our organization, there needs to be at least two adults present in each class. Take attendance on the attendance form provided for you. The reason for taking attendance is so we have accurate records of who is in the building in case of emergency. Keep your emergency cards with your attendance sheet. Arrive 5 minutes early to see that the room is set up appropriately, that requested equipment is ready for the teacher, and to deal with the things that inevitably come up. Your teacher may ask you to assist in reserving an overhead or a TV/VCR/DVD unit. Use will be on a first-come, first-served basis. You will receive information about how to schedule equipment prior to the start of classes. Tidy up the room at the end of your class. Enforce the Rules If a student is sick or has a fever, remind the parents this is not allowed. If siblings, who are not registered for the class, are in the room, remind the parents this is not allowed. Enforce the no eating or drinking (except water) in class rule. Connections’ rules are made in an effort to keep things running smoothly, but sometimes there needs to be an exception to the rule. When an exception is granted, we always put it in writing, along with our line of thinking in making the decision. Thus, if someone tells you they “have permission” for something, please feel free to check with a board member, especially if you are uncomfortable with the situation. Food Policy Your teacher has been asked to abide by the following food policies. On Mondays, prepackaged foods may be served according to the policies listed below. On Wednesdays, there is no eating allowed in classrooms without permission. Please speak to a board member if you would like to serve food in your class. If you receive permission, you must still abide by the policies below. The following would be allowed: Pre-packaged cookies, crackers, etc. Soft drinks or juice not requiring refrigeration Cakes or cupcakes, pre-packaged and purchased at a store Bagged chips, popcorn, or candy The following items may not be served: Any protein based food requiring refrigeration (meat, cheese, milk, eggs) Any salad or side dish requiring refrigeration Any homemade baked goods, such as cakes, cookies, and cupcakes Any fresh fruits or vegetables Class Field Trips are not Sponsored or Sanctioned by Connections Our insurance policy does not cover any off-site events or transportation to/from events. Your teacher may ask you to assist in informing the class of our policy. The following statement can be used for this purpose: "Please be aware that class field trips are not endorsed, sponsored or sanctioned by Homeschool Connections. We do not carry liability insurance to cover activities outside of class nor transportation to or from any such activities. If you participate in an event outside of Connections' classes with other Connections' families, it is not to be construed as being a Homeschool Connections' activity." Gift Policy We ask you not organize a group gift for teachers. People have come to us feeling pressured about this, so we would like to encourage gift giving to be an individual thing. Last Updated: Tuesday, March 02, 2010, 3:21:23 PM