End of April through June 2, 2010
Through class facilitators,
re-enrollment is re-opened for returning families
to finalize their plans before open registration begins.
- Contact the Teacher
Be aware that teachers cannot promise students entry into their
classes. They
cannot change their maximum class size without approval from a Connections’ board
member. Also, room assignments may change.
- Introduce yourself as the facilitator for next year.
- Ask if it is okay to give out his/her phone number to parents.
- Ask if parents should phone or email the teacher with class questions or issues
which you cannot answer or resolve. Students must obtain approval for class
age or prerequisite exceptions.
- If there is a copy/material fee, ask if it is transferable
to another family.
If someone drops the class during open registration, the copy/material fee is lost unless someone on the
waiting list immediately fills the empty spot AND the teacher says it is transferable.
If it is, the new student can reimburse the dropping student.
- Ask if you should run student names by the teacher before adding a student to the
class. Be aware that it is the teacher’s prerogative to deny a student entry
into his/her class.
- Ask if the teacher has an NSF policy.
- Ask if there is a point in the year when the teacher no longer wants to add new
students to the class. No students may be added after March 1.
- Add Eligible Students to Classes During Re-Enrollment
- Only students from returning families may be added to classes during
re-enrollment.
Any new family must wait until open registration (June 2 at 9am) to sign up for
a class.
- If families are adding a second day, remind them to give the additional
registration fee to Vicki Boon.
- Students must meet the class age and prerequisite requirements.
If they don’t (even if they are too young or too old by one day), they must obtain
the teacher’s approval. No age exceptions are granted for Marianni Magnuson
(except High School Drama) and Brian Raven classes.
- If your Monday class is for students age 7 or younger, verify the student is 7 on
September 1, 2010
or has an older sibling in Monday classes. If not, the
student may not be added.
- If your Wednesday class is for students age 11 or younger, verify the student is
age 11 on September 1, 2010 or has an older sibling in Wednesday
classes. If not, the student may not be added.
- Manage the Class List
Email all changes to Vicki Boon
VickiBoon@verizon.net.
- Families must secure their class spot by paying for one month of tuition and any
copy/material fees. One check should be made payable to the teacher except
for Brian Raven's classes (payable to the facilitator) and Marianni
Magnuson's classes (payable to CORE Theatrics).
- Openings may be filled with students who are eligible.
- Waiting lists may be filled with students in the order
you are contacted. Tell the parent you will call when an opening becomes available.
Follow through.
- If a student drops and you already received a tuition and copy/materials
fee check, it is refundable until open registration.
- Collect and record the checks.
-
On your last day of Connections’ classes, take your mailbox folder home with you.
If someone has not yet paid, his/her check must be mailed to you.
- On May 25, call parents for whom you have not received payment and remind them they
need to mail you a check postmarked by May 27 in order to secure their spot.
- If tuition is not received by June 2, that spot becomes open. It is not your responsibility
to obtain payment.
June 2, 2010,
at 9am through March 1, 2011
Registration is open to returning and new families.
- Add Eligible Students to Classes During Open Registration
- Students must meet the class age and prerequisite requirements. If they don’t (even if they are too young or too old by one day),
they must obtain the teacher’s approval. No age exceptions
are granted for Marianni Magnuson
(except High School Drama) and Brian Raven classes.
- If your Monday class is for students age 7 or younger, verify the student is 7 on
September 1, 2010,
or has an older sibling in Monday classes. If not, the
student may not be added.
- If your Wednesday class is for students age 11 or younger, verify the student is
age 11 on September 1, 2010,
or has an older sibling in Wednesday
classes. If not, the student may not be added.
- Manage the Class List
Additions
- Verify students are eligible.
- Tell parents to secure their class spot by paying for one month of tuition and any
copy/material fees within a week. One check should be made payable to the
teacher except for Brian Raven's classes (payable to the facilitator)
and Marianni Magnuson's classes (payable to CORE Theatrics).
- If new families have not submitted a Family Registration Contract,
tell them to print
it off the website www.homeschool-connections.com
and mail it with their registration fee to Vicki Boon.
- If families have already submitted a Family Registration Contract but are
adding a second day, tell them to mail the additional registration fee
to Vicki Boon (address is on the contract).
- Email additions to Vicki Boon
VickiBoon@verizon.net.
- Do not add anyone after March 1.
Waiting List
- Sequence the waiting list giving priority based on the order you are contacted.
Your email address will be posted on the website. Check it often, and keep
a log of the date and time of calls/emails to help you order your list in a fair
manner.
- Return all calls/emails to verify the students are eligible. Tell
the parents you will call when an opening becomes available. Explain that if they are out of town for an extended period of time or during the early
part of September and you cannot get in touch with them, their spot will open up
to the next student on the waiting list. Ask if there is an alternate number
where they can be reached during such a time. Advise the parents we draw
from these waiting lists throughout the year, and there often is turnover in classes.
Deletions
- If a student drops and you already received a tuition check, it
is non-refundable.
- Any copy/material fee is lost unless someone on the waiting list immediately fills
the empty spot AND the teacher says it is transferable. If it is, the new student
can reimburse the dropping student.
- Email changes to Vicki Boon.
- If there is a waiting list, offer the opening to the next person on the list.
Second Week of June
Continue managing the class list. Mail or email a copy of the class list,
which includes any changes you have made to date, to the teacher. Also
mail all checks you have collected to date to the teacher. Since new participants
are not added to the database until their contract is received, your records
are the most current throughout the summer. Thus a class list
printed from the database will not be given to the teacher until September.
First Week of August
Continue managing the class list. Mail any additional checks
to the teacher.
If you would like an electronic version of the class list, email Vicki Boon.
Also, if your teacher needs the list printed in a different order (i.e. by first
name, etc), request a special print from Vicki. Set up an email list of the
class so you can communicate important information with them throughout the school
year.
By September 10
Continue managing the class list. Make sure all final changes are emailed
to Vicki. Before classes start, print
out the emergency procedures
from the website, and familiarize yourself with them.
First Day of Classes through Last Day of Classes
Vicki Boon will email you a class list one week before classes begin. Please
check this list to make sure it matches with your records. Email any changes
to Vicki. Print an accurate list, and give it to the teacher
the first day of class along with any remaining checks. Emergency
cards will be in your mail box; be sure to keep them with you.
- Continue Managing the Class List
- New students must be eligible.
- New families must turn in a Family Registration Contract and fee
to Vicki Boon.
- Families adding a second day, must pay the additional
registration fee.
- Email all changes to Vicki Boon
VickiBoon@verizon.net.
- Offer openings to the next person on the waiting list, or advertise
class openings.
- Do not add anyone after March 1.
- Collect Tuition and Pay the Teacher
- Collect monthly tuition from parents, and keep track of all monies received on the
"Class Tuition Payment Chart," which will be emailed to you.
- Pay the teacher on time, according to the payment schedule on the "Teacher Payment
Receipt Chart." Total the money, and have the teacher double check the total
and sign for it when you pay them.
- If someone drops the class, the parent is bound to satisfy the
class fee for one full pay period after notice is given, unless someone
on the waiting list immediately fills their child’s spot or notice is given on or before the first
day of classes. (In other words, notice should always be given with a tuition
check paid on time, unless there is a waiting list or classes haven't started yet.) The student
can continue to take classes for all paid days.
If necessary, remind them they registered their child with the intention
of participating in the class for the entire school year. If someone hassles
you about this, contact a board member.
- Give your payment records to the teacher at the end of the school year. Some
teachers may request a copy of the payment record in January for tax purposes.
- Liaison
- In September, select an alternate facilitator from the parents of students in your
class list to fulfill your job in your absence. Provide your alternate facilitator
with a class phone list, emergency cards, and the teacher’s phone number. Also, be sure to provide
the teacher with the alternate facilitator’s name and phone number.
- Serve as the liaison between the teacher and Connections’ students, parents, and
board members by acting as the contact person for questions concerning the class
you facilitate. It is your responsibility to uphold Homeschool Connections'
policies on the teacher's behalf. Please do not put the teacher in an awkward
position by suggesting to the parents that rules can be broken.
- Communicate the class syllabus and any schedule changes to the parents.
- If the class ends early, remind the teacher that students must stay in the class to avoid overloading the hallways and study halls. If the teacher has an emergency and has to leave early, stay in the class with the students and one other parent until the end of the class hour.
- If the class is canceled due to a teacher absence, call or email parents as early
in the day as possible. Then, during the class hour, be present in the classroom
(or find a substitute), and use it as a study hall for any students that end up being
on site anyway. You will also need to make arrangements to have another parent in the room with you or have the hall monitor for that hour sit outside the room
(with the door open) so there are two adults present.
- Do not give out the names and/or phone numbers from your class list or waiting list
without obtaining the parent’s permission first.
- Discuss discipline problems with the teacher, and then either the teacher or you
should communicate the situation, along with the desired course of action, to the
parent. If an incident occurs that you feel there should be a record of, please
get an "Incident Report" from the administrative mailbox, fill it out, and submit
it to a Connections’ board member.
- Ask your teacher if they would like you to check their mailbox folder
for them each
week. If they say yes, please follow through.
- Be Present
- Be in the class you facilitate each week. If you need to be gone, ask your alternate facilitator to make sure he/she is there
that week and fulfills this responsibility. For the protection of our children,
our teachers, and our organization, there needs to be at least two adults present
in each class.
- Take attendance on the attendance form
provided for you. The reason for taking attendance is so we have accurate
records of who is in the building in case of emergency. Keep your emergency cards with your attendance
sheet.
- Arrive 5 minutes early to see that the room is set up appropriately, that requested
equipment is ready for the teacher, and to deal with the things that inevitably
come up. Your teacher may ask you to assist in reserving an overhead or a
TV/VCR/DVD unit. Use will be on a first-come, first-served basis. You
will receive information about how to schedule equipment prior to the start of classes.
- Tidy up the room at the end of your class.
- Enforce the Rules
- If a student is sick or has a fever, remind the parents this is not allowed.
- If siblings, who are not registered for the class, are in the room, remind the parents
this is not allowed.
- Enforce the no eating or drinking (except water) in class rule.
- Connections’ rules are made in an effort to keep things running smoothly, but sometimes
there needs to be an exception to the rule. When an exception is granted,
we always put it in writing, along with our line of thinking in making the decision.
Thus, if someone tells you they “have permission” for something, please feel free
to check with a board member, especially if you are uncomfortable with the situation.
- Food Policy
Your teacher has been asked to abide by the following food policies. On Mondays,
prepackaged foods may be served according to the policies listed below. On
Wednesdays, there is no eating allowed in classrooms without permission. Please
speak to a board member if you would like to serve food in your class. If
you receive permission, you must still abide by the policies below.
- The following would be allowed:
- Pre-packaged cookies, crackers, etc.
- Soft drinks or juice not requiring refrigeration
- Cakes or cupcakes, pre-packaged and purchased at a store
- Bagged chips, popcorn, or candy
- The following items may not be served:
- Any protein based food requiring refrigeration (meat, cheese, milk, eggs)
- Any salad or side dish requiring refrigeration
- Any homemade baked goods, such as cakes, cookies, and cupcakes
- Any fresh fruits or vegetables
- Class Field Trips are not Sponsored or Sanctioned by Connections
Our insurance policy does not cover any off-site events or transportation to/from
events. Your teacher may ask you to assist in informing the class of our policy.
The following statement can be used for this purpose:
"Please be aware that class field trips are not endorsed, sponsored or sanctioned
by Homeschool Connections. We do not carry liability insurance to cover activities
outside of class nor transportation to or from any such activities. If you
participate in an event outside of Connections' classes with other Connections'
families, it is not to be construed as being a Homeschool Connections' activity."
- Gift Policy
We ask you not organize a group gift for teachers. People have come to us
feeling pressured about this, so we would like to encourage gift giving to be an
individual thing.
Last Updated:
Tuesday, March 02, 2010, 3:21:23 PM
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