• Students are required to sign into study hall each week.  We will provide you with a sign-in sheet the first week of classes.  The purpose of this rule is to eliminate students wandering the halls during class time.  Parents may choose to go places with their student during study hall, so you may have students gone quite often.  By having students sign in, though, we will have a record to fall back on if a problem arises.  In case of an emergency, you should take the attendance sheet with you to make sure everyone makes it safely out of the building.
• The rules for all three study halls have been provided so you can see the differences.
• Your job over the summer is to receive phone calls from people wanting to use or drop out of the study hall during your hour.  Keep track of these changes on your class list.  Do not panic if the numbers get large.  Since things usually keep changing all summer, we will wait until fall to deal with issues of overcrowding.  As people call for Wednesdays you also might want to explain the difference between the two study halls, and verify the study hall you are facilitating is the one they really want.
• As you make changes to your class list, email them to Vicki Boon (VickiBoon@comcast.net).  Make sure all final changes are emailed to Vicki by September 5 so she can print a sign-in sheet for you to use the first day of class.
• On the first day of class:
  • Have students check off on the sign-in sheet that they are present.
  • Add names of students that showed up but were not on your list, and verify they are planning on being there each week.
  • Contact families that are on your list but did not show up to determine their intentions.
  • Email all changes to Vicki Boon.
• Alternate Facilitator – During the first week or two of class, find someone to be your back-up facilitator.  This way you will have someone to call to take your place if you cannot make it to class.  This person does not necessarily have to be present each week.
• Adult Presence – For the protection of both adults and students, there needs to be a second adult in the room during study hall.  See who actually shows up the first week of class, then you have some options:
  • If it looks like a couple of parents are going to be in there most of the time, you may choose to rely on them to be the other adult in the room. 
  • Otherwise, you will need to set up a schedule to rotate parents into the room, and then let them know which weeks they are supposed to work.  A parent rotation for Open Study Hall will be expected.

One hint for maintaining a study hall that is a place where everyone using it can be happy and productive is to remember every mix of people is a little different.  If you find certain things are not working, please feel free to talk to one of the Connections’ board members about ideas you have to make your study hall run more smoothly.  Also, contact one of us if you are having a problem and need help coming up with a solution.

Last Updated: 3/19/2008